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Noadswood School

Administrative Assistant - School Reception/Attendance Assistant

Closing date: 09/08/2024 at 12:00

Interview date: 19/08/2024

Job Start Date: September 2024

Contract/Hours: Permanent , Part-time

Salary Type: Support Staff

Salary Details: Grade C £23,115 - £24,140 per annum - Actual annual salary £4,018 to £4,196

Hours of Work: Part Time - 7.5 hours per week (Term Time plus INSET days)

Location of Role: Noadswood School

Job/Person Summary

What makes Noadswood a terrific community to be part of?  Is it:

• Quality specialist teachers across a rich and varied curriculum, and a super record in academic outcomes, Dance, Performing Arts, Poetry and Sport?
• Our House system, giving young people membership of a smaller community within the school?
• Our drive for the best possible progress for all through research based teaching and learning?
• The way we listen to our students' and colleagues’ ideas for their wellbeing and their community, and bring them all to life?
• The care we have for our parent community, and their suggestions, views and concerns?

It's because of ALL of the above but overarching all of this, it's because we are a warm, welcoming school. We are passionate about educational excellence and to sustaining an honest, kind, inclusive community - we are strongly united on our very best days, at challenging times and at all points in between.

Required from ASAP – start date negotiable from September 4th 2024

Are you able to provide that first friendly, clear and welcoming all-important point of contact in our warm, mutually supportive and caring school?

Would you like to welcome our visitors in person, making them feel welcome and secure in our school, what ever the purpose of their visit?

Will you be confident in operating the school switchboard, directing queries and calls as required? Will you be keen to support the Headteacher, the Pastoral Assistant Head and the Attendance Officer in the safeguarding of all young people, by:

• Accurately recording daily registration, using the computer based registration system;
• Carry out daily/periodic checks on children at risk of truanting;
• Follow up reasons for absence, produce letters to parents where necessary using agreed systems and procedures;
• Oversee students signing in late for registration or signing out during the school day;
• Communicating verbally/in writing to staff/parents/carers;

Will you be prepared to safeguard yourself and others, as well as site security, by actively supporting following all school safeguarding, child protection and health and safety procedures, working at the heart of our school team?

And finally, are you a problem solver, someone who enjoys working at pace, someone who is keen to sharpen and refine how we make systems work and who is keen to have a voice with the business sources of pride?

If so, this could be the post for you!

Other duties include:

• monitoring visitors sign in/out; procedure;
• fire evacuation procedure responsibilities;
• distribution of post and organisation of outgoing/incoming post couriers & deliveries;
• liaison with premises team;
• admin support to school staff where and when necessary;
• competent use of ICT systems and school communication systems;
• maintenance of a safe and clean reception area consistently complying with procedures, rules and regs;
• support of Open Events and other school events when necessary;
• logistical support in the Conference Room for meetings/events, to include preparation and assistance in arrangements for catering provision;
• provision of First Aid to pupils/colleagues in the absence of or to cover the lunch break of our Welfare Assistant (training can be provided);
• Admin to support other roles within the school when necessary.

Key skills:

• Friendly, clear and coherent verbal communication, listening and telephone skills,
• Resilience and empathy,
• Microsoft Office skills,
• Professional sense of team,
• Customer focus
• Organisation and ability to prioritise, multitask and think nimbly under pressure,
• Confidentiality and discretion,
• Sense of humour and commitment to the values and ethos of our school.

Your induction, your professional development and our support of you in your role will be very important to us.

If you would enjoy this role, we cannot wait to hear from you!

Application Procedure

This is a permanent role subject to the successful completion of a six month probationary period.

For further information and an application form, see our website www.noadswood.hants.sch.uk.  Applications to be sent by email to [email protected]

Please note CVs are not accepted.